Quick Answer
Last verified:
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Smartcare uses custom pricing as of July 2026. Contact Smartcare directly for a personalized quote. Pricing depends on your chosen tier, contract length, and negotiated discounts.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: No free tier available

Smartcare offers 1 pricing tiers: Smartcare.

Last verified: | Sources: 1 pricing pages and reviews
Know Before You Buy — Request Smartcare Pricing

Smartcare uses custom pricing, and hidden costs like implementation and support add to the quoted price as of July 2026. Contact the vendor for a quote. Hidden costs like implementation and support add significantly to the total. Key hidden costs: technology fee, on-site implementation service, payer software fee / convenience fee. Verified from 1 sources by CostBench.

Hidden Costs Breakdown

1

Technology Fee

medium addon

Smartcare charges a "Technology Fee" which can be structured either "per child" or as a "flat fee," and is payable monthly in advance.

industry

Hidden/Implementation Costs: Smartcare charges a "Technology Fee" which can be structured either "per child" or as a "flat fee," and is payable monthly in advance.

2

On-site Implementation Service

low implementation

For centers that opt for on-site implementation, the service includes up to four hours of in-person assistance and a dedicated center service manager for six weeks of training.

industry

For centers that opt for on-site implementation, the service includes up to four hours of in-person assistance and a dedicated center service manager for six weeks of training.

3

Payer Software Fee / Convenience Fee

medium overage

Smartcare's "Payer Software Fee" feature allows childcare centers to pass credit card and ACH transaction fees directly to parents as a "Convenience Fee."

industry

A notable aspect of Smartcare's billing is its "Payer Software Fee" feature, which allows childcare centers to pass credit card and ACH (Automated Clearing House) transaction fees directly to parents as a "Convenience Fee."

4

Parent Paid Model Transaction Fee

low overage

The "Parent Paid Model" involves a small transaction fee per child per month, paid by the parent.

industry

some sources indicate a "Parent Paid Model" involving a small transaction fee per child per month, paid by the parent, and a "Center Paid Model" with a flat rate fee of $199 per month, paid by the center.

5

Billing Difficulties

high overage

Buyers have reported difficulties with Smartcare's billing features, including instances of double charges, unclear statements, and challenges in tracking payments.

industry

Hidden/Implementation Costs: Smartcare charges a "Technology Fee" which can be structured either "per child" or as a "flat fee," and is payable monthly in advance.

Now You Know the Real Cost — Request Smartcare Pricing

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