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Microsoft Planner costs Free to $30 per user/month as of July 2026, with 3 plans available including a free tier. Plans: Planner Basic (free), Planner Plan 1 at $10/user/month, and Planner and Project Plan 3 at $30/user/month. Pricing depends on your chosen tier, contract length, and negotiated discounts.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: Yes

Microsoft Planner offers 3 pricing tiers: Planner Basic, Planner Plan 1, Planner and Project Plan 3. A free plan is available. Paid plans include Planner Plan 1 at $10/user/month, Planner and Project Plan 3 at $30/user/month. The Planner Plan 1 plan is individual project managers needing gantt and dependencies.

Last verified: | Sources: 1 pricing pages and reviews
Know Before You Buy — Try Microsoft Planner Free

Microsoft Planner lists $0-$30/user/month, but hidden costs like implementation and support add to the total as of July 2026. Key hidden costs: licensing inefficiencies, training and adoption, integration and ecosystem management. Verified from 1 sources by CostBench.

Hidden Costs Breakdown

1

Licensing Inefficiencies

medium overage

Organizations may inadvertently pay for more licenses than needed or assign higher-tier licenses to users who don't require them.

industry

Reallocating unused licenses and ensuring appropriate licensing is crucial for cost control.

2

Training and Adoption

high training

Organizations often incur costs for formal training to ensure successful adoption, beyond Microsoft's online resources.

industry

For 10-24 projects from Microsoft Project Online to Planner Premium, the cost is around $1500, and for 50-99 projects, it's $4500.

3

Integration and Ecosystem Management

high implementation

Integrating with non-Microsoft applications or requiring advanced features can incur additional costs, such as subscriptions for Power BI or Power Automate, and specialized consultancy for API integrations.

industry

Integration and Ecosystem Management: While Planner integrates seamlessly with other Microsoft 365 apps like Teams, Outlook, and SharePoint, integrating with non-Microsoft applications or requiring advanced features can incur additional costs.

4

Data Migration

high migration

Migrating project data from legacy systems or other project management tools to Microsoft Planner Premium can be a significant cost.

industry

For 10-24 projects from Microsoft Project Online to Planner Premium, the cost is around $1500, and for 50-99 projects, it's $4500.

5

Change Management

medium implementation

The process of switching tools can lead to costs associated with user complaints, retraining, updating documentation, and general friction within the organization.

industry

Change Management: The process of switching tools can lead to costs associated with user complaints, retraining, updating documentation, and general friction within the organization.

6

Retired Legacy Solutions Transition

low implementation

While deploying Planner can lead to savings by retiring legacy work management solutions, there are initial costs associated with this transition.

industry

Retired Legacy Solutions: While deploying Planner can lead to savings by retiring legacy work management solutions (projected up to $897,000 over three years for a composite organization), there are initial costs associated with this transition.

7

Microsoft 365 Subscription Prerequisite

high addon

Planner Basic requires an active Microsoft 365 subscription to access. Organizations that do not already have M365 must factor in the M365 subscription cost as a baseline cost before Planner becomes available.

reddit

Many might be able to get by with $3 Business Standard

8

Microsoft Azure and Software Price Escalation

medium overage

Microsoft has a documented pattern of price increases across its software portfolio. One developer reported Microsoft raised Azure and other software prices by 10% one year, then restructured pricing tiers in Azure such that effective upgrades cost 30% more, deprecating existing tiers and offering lower-priced tiers that did not match real-world usage. Organizations dependent on Microsoft licensing have limited ability to switch.

reddit

Last year Microsoft raised prices of azure and other software by 10%. And this year they changed many pricing tiers in azure in such a way that effective upgrade would cost 30%. They offered lower priced tiers that would never match the real world traffic, and deprecated existing tiers. New tiers would cost you almost double.

Frequently Asked Questions

01 What hidden costs should I budget for with Microsoft Planner?

Beyond the license fee, budget for: Training and Adoption ($2.3 million, $175 per person, $350 per person, $499/month); Data Migration ($1,000 and $5,000, $749 for 10-24 projects, $1295 for 50-99 projects, $1500, $4500); Microsoft 365 Subscription Prerequisite (5-15% of license costs); Microsoft Azure and Software Price Escalation (10-30% of license costs). Exact totals depend on your deployment size and negotiated terms.

02 Does Microsoft Planner charge for implementation?

Microsoft Planner implementation is not included in the license cost. Integrating with non-Microsoft applications or requiring advanced features can incur additional costs, such as subscriptions for Power BI or Power Automate, and specialized consultancy for API integrations..

03 How much does Microsoft Planner support cost?

Premium support pricing for Microsoft Planner depends on your tier and contract terms. See the sourced cost breakdown above for any verified figures we have.

04 Are there overage or storage costs with Microsoft Planner?

Organizations may inadvertently pay for more licenses than needed or assign higher-tier licenses to users who don't require them..

05 What add-ons cost extra with Microsoft Planner?

Add-on pricing for Microsoft Planner varies by feature. The sourced cost breakdown above lists any verified add-on costs we have.

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