Microsoft Planner Pricing Calculator 2026
Estimate your total cost including hidden fees
The Microsoft Planner pricing calculator at CostBench estimates true total cost of ownership, factoring in implementation, support, training, and hidden costs that add ~30% beyond the advertised Free–$30/user/month pricing.
Your actual Microsoft Planner cost depends on team size, tier selection, contract length, and add-ons. Enter your specifics below to get a personalized breakdown with Year 1 and ongoing costs.
- Base pricing: 3 tiers available, Free–$30/user/month
- Annual savings: Typically 17% off with annual billing
- Implementation: $500–$2,000 per user
- Support fees: ~20% of license cost for premium support
- Training: $2 per user for onboarding and training
Compared to other project management tools, Microsoft Planner is budget-friendly. Hidden costs typically add 30% to the advertised price across the industry.
Microsoft Planner pricing ranges from $0 to $30 per user/month as of July 2026. Microsoft Planner offers 3 pricing tiers. Hidden costs include training and adoption, data migration, microsoft 365 subscription prerequisite, which can add 30-60% to the base license fee. Pricing verified from 1 sources by CostBench.
Your Estimate
Cost Breakdown
Includes one-time costs (implementation, training)
Microsoft Planner Pricing by Team Size
Here's what Microsoft Planner costs for different team sizes, based on the Planner Plan 1 plan:
| Team Size | Monthly Cost | Annual Cost |
|---|---|---|
| 5 users | $50/mo | $600/yr |
| 10 users | $100/mo | $1,200/yr |
| 25 users | $250/mo | $3,000/yr |
| 50 users | $500/mo | $6,000/yr |
| 100 users | $1,000/mo | $12,000/yr |
| 250 users | $2,500/mo | $30,000/yr |
| 500 users | $5,000/mo | $60,000/yr |
Prices based on Microsoft Planner Planner Plan 1 plan at $10/user/month. Verified May 2026.
Real-World Microsoft Planner Cost Examples
Small Team on M365 (Planner Basic)
$0$0 additional (requires existing M365 subscription)
A team already on Microsoft 365 using Planner Basic at no additional cost for kanban and list-based task management via Teams integration.
Current tier data25-Person Team on Planner Plan 1
$250$250/month ($3,000/year) for 25 users at $10/user/month
A 25-person team needing premium Planner features beyond Basic, upgrading to Planner Plan 1 at $10/user/month.
Current tier data25-Person Team on Planner and Project Plan 3
$750$750/month ($9,000/year) for 25 users at $30/user/month
A 25-person team requiring full project management capabilities including advanced features at $30/user/month.
Current tier dataTeam Needing Advanced Features (Planner Plan 1)
$3,000$3,000/year (25 users × $10/user/month × 12 months)
A 25-person team upgrading from Planner Basic to Planner Plan 1 for additional project management features.
Current tier dataAdvanced Project Management (Planner and Project Plan 3)
$30$30/user/month
Organizations needing advanced project management, portfolio management, and reporting capabilities use Planner and Project Plan 3 at $30/user/month.
Current tier dataCompare at This Team Size
Frequently Asked Questions
01 How accurate is this Microsoft Planner pricing calculator?
This calculator uses official Microsoft Planner pricing data verified as of 2026-05-17. Hidden cost estimates are based on 8 verified cost categories from real user reports. Actual costs may vary based on negotiated discounts, specific feature requirements, and implementation complexity.
02 What hidden costs should I include in my Microsoft Planner budget?
Our calculator includes 4 verified hidden cost categories for Microsoft Planner: Training and Adoption, Data Migration, Microsoft 365 Subscription Prerequisite, Microsoft Azure and Software Price Escalation. Toggle each to see how they affect your total cost.
03 Should I choose monthly or annual billing for Microsoft Planner?
Annual billing typically saves 15-20% compared to monthly rates. However, monthly billing provides flexibility if you're testing the platform or have fluctuating team sizes. Commit annually only once you've validated the tool fits your needs.
04 How do I know which Microsoft Planner tier I need?
Start with your must-have features. Microsoft Planner offers 3 tiers ranging from $0 to $30/user/month. Entry tiers work for basic needs, while enterprise tiers add advanced security, customization, and support.
05 Can I negotiate Microsoft Planner pricing below calculator estimates?
Yes, Microsoft Planner pricing is negotiable, especially for larger deployments or multi-year commitments. See our negotiation guide for tactics.