Paylocity Pricing Calculator 2026
Estimate your total cost including hidden fees
The Paylocity calculator estimates the cost of your selected plan. Change the team size where pricing is per person, choose an available billing period, and add reported extras that apply to your contract.
Enter your requirements below to see the recurring cost and first-year total. Unverified extras are excluded.
- Plans: 3 tiers; $20–$40/user/month
- Annual Price Increases: 5-10% of license costs
- BaseHR Package Requirement: $1,000-$3,000
- Implementation Support Time: $5,000-$15,000
Reported extras may depend on your usage and contract. Confirm the final quote with Paylocity.
Paylocity pricing ranges from $20 to $40 per user/month as of September 2026. Paylocity offers 3 pricing tiers. Reported extras are shown below. Only costs with a clear amount and billing basis can be added to the estimate. Pricing verified from 5 sources by CostBench.
Your Estimate
Cost Breakdown
Includes one-time costs (implementation, training)
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Paylocity Pricing by Team Size
Here's what Paylocity costs for different team sizes, based on the Core plan:
| Team Size | Monthly Cost | Annual Cost |
|---|---|---|
| 5 users | $100/mo | $1,200/yr |
| 10 users | $200/mo | $2,400/yr |
| 25 users | $500/mo | $6,000/yr |
| 50 users | $1,000/mo | $12,000/yr |
| 100 users | $2,000/mo | $24,000/yr |
| 250 users | $5,000/mo | $60,000/yr |
| 500 users | $10,000/mo | $120,000/yr |
Prices based on Paylocity Core plan at $20/user/month. Verified July 2026.
Real-World Paylocity Cost Examples
Starter Setup
$20$20/month
A small business getting started with Paylocity on the Core plan
Growing Business
$30$30/month
A mid-size business using Paylocity on the Professional plan
Enterprise (100+ users)
$Custom pricing — typically negotiated annually, contact sales for quoteCustom pricing — typically negotiated annually, contact sales for quote
A large enterprise deploying Paylocity across the organization
50-Employee Company, Professional Plan
$18,000$18,000 Year 1 ($18,000 licenses)
Mid-sized company with standard payroll, time tracking, and benefits administration needs on the Professional tier at $30/user/month.
Calculated from CURRENT TIER DATA150-Employee Company, Core Plan with BaseHR
$38,000$38,000 Year 1 ($36,000 licenses + $2,000 BaseHR package)
Larger company using Core tier at $20/user/month plus required BaseHR package for basic payroll functionality.
CURRENT TIER DATA and Vendr community insight on BaseHR requirement200-Employee Enterprise Implementation
$42,240$42,240 Year 1 (based on Vendr median annual cost)
Enterprise company with custom pricing on Enterprise tier, including 2-month implementation period with 3 months free billing delay.
Vendr median annual cost and implementation timeline from community insightsCompare at This Team Size
Frequently Asked Questions
01 How accurate is this Paylocity pricing calculator?
This calculator uses official Paylocity pricing data verified as of 2026-07-19. Hidden cost estimates are based on 6 verified cost categories from real user reports. Actual costs may vary based on negotiated discounts, specific feature requirements, and implementation complexity.
02 What hidden costs should I include in my Paylocity budget?
Our calculator includes 1 verified hidden cost categories for Paylocity: Implementation Support Time. Toggle each to see how they affect your total cost.
03 Should I choose monthly or annual billing for Paylocity?
Compare the published annual total with twelve monthly payments when both are available. An annual commitment may reduce flexibility; confirm cancellation terms and whether the quoted plan fits your needs.
04 How do I know which Paylocity tier I need?
Start with your must-have features. Paylocity offers 3 tiers ranging from $20 to $40/user/month. Entry tiers work for basic needs, while enterprise tiers add advanced security, customization, and support.
05 Can I negotiate Paylocity pricing below calculator estimates?
Negotiated pricing depends on the vendor, plan and contract. We do not assume a discount in this estimate. See our negotiation guide for tactics.