Deputy vs When I Work Pricing (2026)
Compare / Deputy vs When I Work
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Team size
25 seats

Deputy vs When I Work

Employee Scheduling pricing comparison · 2026

Deputy pricing ranges from $5–$9/month, while When I Work ranges from $2.5–$5/month. When I Work is typically 42% more affordable, though your actual cost depends on tier and team size.

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See pricing on each vendor's site
Above-the-fold path — each link opens the vendor's pricing page in a new tab.
Visit Deputy pricing
Discount programs →
Affiliate partner — does not affect ranking.
Visit When pricing
Free plan limits → Discount programs →
Compare
2 products · Employee Scheduling
Side-by-side · live
Deputy
Deputy pricing starts at $5/user/month for the Lite plan, $6.
verified 27d ago
$500 $950
View pricing →
When I Work
When I Work pricing starts at $2.
verified 27d ago
$500 $950
View pricing →
Verdict · Vendr median · year 1
When saves $450 vs Deputy · 25 seats
Cheapest $500
Spread 47%
Estimated license cost
at 25 seats
List price × seats. Click a tier below to lock it.
Core
$1.9K/yr
year 1 license · $7/seat
Multiple Locations
$1.5K/yr
year 1 license · $5/seat
What buyers actually pay
median, annual
Vendr deal-flow data. The real benchmark, not list price.
Median annual
$950/yr
Vendr · n=80
↓ Lowest median
Median annual
$500/yr
Vendr · n=159
REF · 01

Sources & confidence

Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.

Where this data comes from
Vendr · TrustRadius · Reddit · BBB · official docs
Sources 1 sourced fact
Vendr median
Last verified 3w ago
Confidence Medium confidence
Sources 2 sourced facts
Vendr median · 1 review platform
Last verified 3w ago
Confidence Medium confidence
REF · 02

Plans at a glance

Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.

Tier ladder
Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.
REF · 03

Hidden costs

Each cost is severity-ranked, with the dollar range quoted from its source (Vendr, Reddit, TrustRadius, BBB, official docs) — never our estimate.

Beyond the sticker
Severity-ranked, sourced
No hidden costs documented
No hidden costs documented
REF · 05

What users say

Aggregated, with sample sizes. We use whichever review platform has data.

User reviews
TrustRadius · Trustpilot · G2
No public ratings yet
Best for
Businesses getting started with scheduling and time tracking
TrustRadius
7.3/5 (67)
Best for
Single location businesses
Decide
Get a quote from each vendor
Each link opens the vendor's pricing page in a new tab.
Visit Deputy pricing
Discount programs →
Affiliate partner — does not affect ranking.
Visit When pricing
Free plan limits → Discount programs →
License cost is computed from publicly listed plans (real math, list price × seats). Median annual cost is from Vendr's deal flow when available — see source badges. Hidden costs and contract terms each cite their own sources. We do not invent composite scores.
Employee Scheduling

Deputy

$5–$9
/month
3 plans
Full pricing breakdown →
VS
Employee Scheduling

When I Work

$2.5–$5
/month
2 plans
Full pricing breakdown →

Deputy and When I Work both operate in the employee scheduling category. This page compares their list pricing.

Plan-by-Plan Pricing

Plan Deputy When I Work
Lite $5 /month $2.50 /month
Core $6.50 /month $5 /month
Pro $9 /month —

Market Intelligence

Deputy

Median annual cost
$950
Based on
80 deals

When I Work

Median annual cost
$500
Based on
159 deals

Continue researching

Deputy

When I Work

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