SharePoint Pricing Calculator 2026
Estimate your total cost including hidden fees
The SharePoint pricing calculator at CostBench estimates true total cost of ownership, factoring in implementation, support, training, and hidden costs that add ~27% beyond the advertised $6–$99/user/month pricing.
Your actual SharePoint cost depends on team size, tier selection, contract length, and add-ons. Enter your specifics below to get a personalized breakdown with Year 1 and ongoing costs.
- Base pricing: 6 tiers available, $6–$99/user/month
- Annual savings: Typically 17% off with annual billing
- Implementation: $4–$11 per user
- Support fees: ~20% of license cost for premium support
- Training: $500 per user for onboarding and training
Compared to other document management tools, SharePoint is budget-friendly. Hidden costs typically add 27% to the advertised price across the industry.
SharePoint pricing ranges from $6 to $99 per user/month as of July 2026. SharePoint offers 6 pricing tiers. Hidden costs include sharepoint storage overage costs, migration and implementation costs, microsoft 365 backup not included, which can add 30-60% to the base license fee. Pricing verified from 1 sources by CostBench.
Your Estimate
Cost Breakdown
Includes one-time costs (implementation, training)
SharePoint Pricing by Team Size
Here's what SharePoint costs for different team sizes, based on the Microsoft 365 Business Standard plan:
| Team Size | Monthly Cost | Annual Cost |
|---|---|---|
| 5 users | $62.5/mo | $750/yr |
| 10 users | $125/mo | $1,500/yr |
| 25 users | $312.5/mo | $3,750/yr |
| 50 users | $625/mo | $7,500/yr |
| 100 users | $1,250/mo | $15,000/yr |
| 250 users | $3,125/mo | $37,500/yr |
| 500 users | $6,250/mo | $75,000/yr |
Prices based on SharePoint Microsoft 365 Business Standard plan at $12.5/user/month. Verified June 2026.
Real-World SharePoint Cost Examples
Small Business (50 users) on Microsoft 365 Business Basic
$3,600$3,600/year ($6/user/month × 50 users × 12 months)
50 employees using Microsoft 365 Business Basic with SharePoint Online included. Annual licensing cost only, no additional storage overage assumed.
Current tier dataMid-Market (65 users) Microsoft 365 Business Premium with Migration
$53,560$53,560 Year 1 ($17,160 licensing + $36,400 migration services)
65-person company migrating from on-premise file server to SharePoint/Azure, including MSP migration services. First year includes one-time migration cost plus annual licensing.
Reddit r/msp post quoting $36k migration for 65-person company; Business Premium $22/user/month current tierEnterprise (100 users) Microsoft 365 E3 with Backup Add-On
$43,200$43,200-$67,200/year ($36/user/month E3 × 100 × 12, plus $3,600-$7,200 backup)
100-user organization on Microsoft 365 E3 with third-party backup for SharePoint, OneDrive, Exchange, and Teams. Includes backup solution at approximately $3-5/user/month.
Current tier data + Reddit MSP backup pricing discussionsCompare at This Team Size
Frequently Asked Questions
01 How accurate is this SharePoint pricing calculator?
This calculator uses official SharePoint pricing data verified as of 2026-06-09. Hidden cost estimates are based on 7 verified cost categories from real user reports. Actual costs may vary based on negotiated discounts, specific feature requirements, and implementation complexity.
02 What hidden costs should I include in my SharePoint budget?
Our calculator includes 7 verified hidden cost categories for SharePoint: SharePoint Storage Overage Costs, Migration and Implementation Costs, Microsoft 365 Backup Not Included, Entra ID Premium Required for Advanced Security Features, and 3 more. Toggle each to see how they affect your total cost.
03 Should I choose monthly or annual billing for SharePoint?
Annual billing typically saves 15-20% compared to monthly rates. However, monthly billing provides flexibility if you're testing the platform or have fluctuating team sizes. Commit annually only once you've validated the tool fits your needs.
04 How do I know which SharePoint tier I need?
Start with your must-have features. SharePoint offers 6 tiers ranging from $6 to $99/user/month. Entry tiers work for basic needs, while enterprise tiers add advanced security, customization, and support.
05 Can I negotiate SharePoint pricing below calculator estimates?
Yes, SharePoint pricing is negotiable, especially for larger deployments or multi-year commitments. See our negotiation guide for tactics.