Microsoft OneNote vs Capacities
Note-Taking Apps pricing comparison · 2026
Microsoft OneNote pricing ranges from $0–$19.99/month, while Capacities ranges from $0–$12.49/month. Capacities is typically 46% more affordable, though your actual cost depends on tier and team size.
Microsoft OneNote
OneNote is free as a standalone note-taking application.
verified 27d ago
$809
$3.7K
Verdict · list-price math · year 1
Capacities
saves
$150
vs
Microsoft
· 25 seats
Cheapest
$3.7K
Spread
4%
Estimated license cost
at 25 seats
List price × seats. Click a tier below to lock it.
Microsoft 365 Family
$3.9K/yr
year 1 license · $13/seat
Believer
$3.7K/yr
year 1 license · $12/seat
What buyers actually pay
median, annual
Vendr deal-flow data. The real benchmark, not list price.
Median annual
$809/yr
Vendr · n=59
No Vendr data
—
Not in Vendr's deal flow
REF · 01
Sources & confidence
Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.
Where this data comes from
Vendr · TrustRadius · Reddit · BBB · official docs
Sources
3 sourced facts
Vendr median · 2 review platforms
Last verified
3w ago
Confidence
Medium confidence
Sources
No structured sources
Last verified
3w ago
Confidence
Medium confidence
REF · 02
Plans at a glance
Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.
Tier ladder
Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.
REF · 05
What users say
Aggregated, with sample sizes. We use whichever review platform has data.
User reviews
TrustRadius · Trustpilot · G2
Decide
Get a quote from each vendor
Each link opens the vendor's pricing page in a new tab.
License cost is computed from publicly listed plans (real math, list price × seats).
Median annual cost is from Vendr's deal flow when available — see source badges.
Hidden costs and contract terms each cite their own sources. We do not invent composite scores.
VS
Microsoft OneNote and Capacities both operate in the note-taking apps category. This page compares their list pricing.
Plan-by-Plan Pricing
| Plan | Microsoft OneNote | Capacities |
|---|---|---|
| OneNote Free | Free /month | Free /user/month |
| Microsoft 365 Personal | $9.99 /month | $9.99 /user/month |
| Microsoft 365 Family | $12.99 /month | $12.49 /user/month |
| Microsoft 365 Premium | $19.99 /month | — |