Quick Answer
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Capacities costs Free to $12.49 per month as of September 2026, with 3 plans available including a free tier. Plans: Basic (free), Pro at $9.99/month, and Believer at $12.49/month. Pricing depends on your chosen tier, contract length, and negotiated discounts.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: Yes

Capacities offers 3 pricing tiers: Basic, Pro, Believer. A free plan is available. Paid plans include Pro at $9.99/user/month, Believer at $12.49/user/month. The Pro plan is for professionals.

Last verified: | Sources: 3 pricing pages and reviews
Forever Free plan type

Yes, Capacities offers a forever free plan as of September 2026. The free tier includes 9 features with limits on usage. Paid plans start at $9.99/user/month (Pro). Pricing verified from 3 sources by CostBench.

Forever Free

Capacities's free plan is available indefinitely with no time limit.

What's Included in the Free Plan

  • Unlimited spaces, objects, and blocks
  • Synchronization across all devices
  • Unlimited custom object types
  • Full support for import and export
  • Save content from WhatsApp, Telegram, Twitter, or via email
  • Grant others view-only access to notes
  • Full-text search across all your content
  • Offline support
  • Media uploads up to 5 GB total, 100 MB per month afterwards
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What's NOT Included (Paid Only)

  • Task management
  • AI assistant
  • Calendar integrations
  • Smart queries
  • Task actions
  • Related content
  • Smart Search
  • Unlimited media uploads
  • Formulas for tables
  • Curated icon set
  • Additional extensions
  • API access

You'll Need to Upgrade When...

  • You exceed the user limit
  • You need features like Task management or AI assistant
  • You require premium support or SLA guarantees
  • You need to remove branding or watermarks
  • You need advanced integrations or API access

Hidden Restrictions on Free Plan

  • ! Capacities branding may appear on your content or communications
  • ! Support is limited to community forums or email with longer response times
  • ! Export options may be restricted or include watermarks
  • ! API access is typically limited or not available
  • ! Advanced reporting and analytics require paid plans

Free vs Paid: Which Do You Need?

Free Plan is Enough If...

  • You're an individual or very small team
  • You need only basic features
  • You don't mind usage limits
  • Branding on output is acceptable
  • Community support is sufficient

Free vs Pro Plan Comparison

Basic $0
Features 9 included 12+ included
Support Community/Email Priority Support
Branding Capacities branding Your branding
Best For For everybody For professionals

Frequently Asked Questions

01 Is Capacities free?

Yes, Capacities offers a forever free plan with 9 core features included. However, there are limits on users and features that may require upgrading.

02 What's included in Capacities's free plan?

Capacities's free plan includes: Unlimited spaces, objects, and blocks, Synchronization across all devices, Unlimited custom object types, Full support for import and export, Save content from WhatsApp, Telegram, Twitter, or via email, and 4 more features. Key limits include basic usage caps.

03 What's NOT included in Capacities's free plan?

The free plan excludes: Task management, AI assistant, Calendar integrations, Smart queries, Task actions. You'll also have Capacities branding and limited support options.

04 When should I upgrade from Capacities's free plan?

Consider upgrading when: you hit user or storage limits, need features like Task management or AI assistant, require premium support, or want to remove branding. The cheapest paid plan starts at $9.99/user/month.

05 Is Capacities's free plan really free forever?

Yes, Capacities's free plan is available indefinitely with no time limit. However, feature and usage limits may restrict what you can do without upgrading to a paid plan.

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