Quick Answer
Last verified:
Medium confidence

Capacities costs Free to $12.49 per month as of July 2026, with 3 plans available including a free tier. Plans: Free (free), Pro at $9.99/month, and Believer at $12.49/month. Pricing depends on your chosen tier, contract length, and negotiated discounts.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: Yes

Capacities offers 3 pricing tiers: Free, Pro, Believer. A free plan is available. Paid plans include Pro at $9.99/user/month, Believer at $12.49/user/month. The Pro plan is professionals and power users.

Last verified: | Sources: 2 pricing pages and reviews
Know Before You Buy — Try Capacities Free

Capacities lists $0-$12.49/month, but hidden costs like implementation and support add to the total as of July 2026. Key hidden costs: learning curve, limited import tools, mobile app limitations. Verified from 2 sources by CostBench.

Hidden Costs Breakdown

1

Learning Curve

medium training

Capacities utilizes an "object-based" organization system that requires time and effort to adjust to, especially for users accustomed to traditional folder-based apps.

industry

Users report that this approach has a "real learning curve" and can take time to adjust to, especially for those accustomed to other systems like Notion or Obsidian.

2

Limited Import Tools

high migration

There is currently no mass import tool for migrating notes from other applications, requiring manual, page-by-page content movement which can be a significant time cost.

industry

Limited Import Tools: Migrating a large existing library of notes from other applications like Notion or Obsidian into Capacities is not straightforward, as there is currently no mass import tool.

3

Mobile App Limitations

high implementation

The mobile app has "rough edges" and "severe bugs," including disappearing text, editing failures, and general performance problems, which can hinder productivity.

industry

Mobile App Limitations: While the desktop experience of Capacities is generally praised, the mobile app has been noted to have "rough edges" and "severe bugs," with users reporting issues like disappearing text, editing failures, and general performance problems.

4

Customization Paywall

medium addon

Users must pay for "actual Capacities icons" for custom objects, a basic cosmetic feature, as emojis ruin visual consistency.

industry

Feature Paywall for Basic Customization: One user reported frustration over having to pay for "actual Capacities icons" for custom objects, stating that emojis ruin visual consistency and that icons are a basic, cosmetic feature that shouldn't be behind a paywall.

5

Performance with Large Notes

medium implementation

Some users have experienced "low performance when working with large notes" and "high memory consumption" on the desktop app.

industry

Performance Issues with Large Notes: Some users have experienced "low performance when working with large notes" and "high memory consumption" on the desktop app.

6

Sync and Backup Problems

high support

Users have reported sync problems between desktop and mobile, delays in receiving backups via email (e.g., 12+ hours), and incorrectly formed links within exported backups.

industry

Issues with receiving backups via email, including delays (e.g., 12+ hours compared to 10 minutes for Notion), and incorrectly formed links within exported backups (leading to missing images and broken file links) have also been noted.

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