Zoho Projects vs SmartSuite Pricing (2026)
Compare / Zoho Projects vs SmartSuite
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Team size
25 seats

Zoho Projects vs SmartSuite

Project Management pricing comparison · 2026

Zoho Projects pricing ranges from $0–$15/user/month, while SmartSuite ranges from $20–$36/user/month. Zoho Projects is typically 73% more affordable, though your actual cost depends on tier and team size.

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See pricing on each vendor's site
Above-the-fold path — each link opens the vendor's pricing page in a new tab.
Visit Zoho pricing
Free plan limits → Discount programs →
Visit SmartSuite pricing
Free plan limits → Discount programs →
Affiliate partner — does not affect ranking.
Compare
2 products · Project Management
Side-by-side · live
Zoho Projects
Zoho Projects offers one of the most affordable project management solutions in 2026, with
verified 6d ago
$250 $372
View pricing →
SmartSuite
SmartSuite is an all-in-one work management platform that combines project management, CRM
verified 6w ago
$250 $372
View pricing →
Verdict · Vendr median · year 1
SmartSuite saves $122 vs Zoho · 25 seats
Cheapest $250
Spread 33%
Estimated license cost
at 25 seats
List price × seats. Click a tier below to lock it.
Enterprise
$3.0K/yr
year 1 license · $10/seat
Professional
$11K/yr
year 1 license · $36/seat
What buyers actually pay
median, annual
Vendr deal-flow data. The real benchmark, not list price.
Median annual
$372/yr
Vendr · n=110
↓ Lowest median
Median annual
$250/yr
Vendr · n=6 · limited data
REF · 01

Sources & confidence

Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.

Where this data comes from
Vendr · TrustRadius · Reddit · BBB · official docs
Sources 12 sourced facts
8 hidden-cost · 2 contract · Vendr median · 1 review platform
Last verified 6d ago
Confidence High confidence
Sources 7 sourced facts
3 hidden-cost · Vendr median · 3 review platforms
Last verified 1mo ago
Confidence High confidence
REF · 02

Plans at a glance

Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.

Tier ladder
Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.
REF · 03

Hidden costs

Each cost is severity-ranked, with the dollar range quoted from its source (Vendr, Reddit, TrustRadius, BBB, official docs) — never our estimate.

Beyond the sticker
Severity-ranked, sourced
5 documented
  • Unexpected Auto-Renewal Without Easy Cancellation
    5-15% of license costs
    3 sources
  • Significant Price Increases at Renewal
    20-50% of license costs
    1 source
  • Duplicate Billing Issues
    50-100% of license costs
    1 source
  • Per-App Licensing Requirements for Suite Plans
    10-30% of license costs
    1 source
  • Premium Support Required for Phone Access
    5-15% of license costs
    2 sources
3 documented
  • Minimum user requirements increase costs on higher tiers
    $15-$50/unused seat/month
    1 source
  • No free plan locks you into paid commitment early
    $15-$20/user/month minimum
    1 source
  • Record limits per solution can force tier upgrades
    $17/user/month (Team to Professional upgrade)
    1 source
REF · 05

What users say

Aggregated, with sample sizes. We use whichever review platform has data.

User reviews
TrustRadius · Trustpilot · G2
Trustpilot
1.3out of 5 (25)
Best for
Small teams and personal use with minimal project management needs
Watch out
Auto-renewal without easy cancellation and no-refund policy
TrustRadius
10out of 5 (20)
Trustpilot
2.9out of 5 (2)
G2
4.8out of 5 (41)
Best for
Teams that need a better way to manage workflows
Watch out
No calendar integration (available in ClickUp)
Decide
Get a quote from each vendor
Each link opens the vendor's pricing page in a new tab.
Visit Zoho pricing
Free plan limits → Discount programs →
Visit SmartSuite pricing
Free plan limits → Discount programs →
Affiliate partner — does not affect ranking.
License cost is computed from publicly listed plans (real math, list price × seats). Median annual cost is from Vendr's deal flow when available — see source badges. Hidden costs and contract terms each cite their own sources. We do not invent composite scores.
Project Management

Zoho Projects

$0–$15
/user/month
4 plans · Free tier
Full pricing breakdown →
VS
Project Management

SmartSuite

$20–$36
/user/month
4 plans
Full pricing breakdown →

Zoho Projects and SmartSuite both operate in the project management category. This page compares their list pricing.

Plan-by-Plan Pricing

Plan Zoho Projects SmartSuite
Free Free /user/month $20 /seat/month
Premium $5 /user/month $36 /seat/month
Enterprise $10 /user/month Custom
Ultimate $15 /user/month Custom

Cost at Scale

Total cost of ownership — licenses, implementation, and hidden costs included.

Zoho Projects

4 scenarios
Free (Forever)
Small Team Startup
$60
Growing Business
75/month
$450
Mid-Size Company
500/month
See all 4 scenarios →

SmartSuite

3 scenarios
$75/month ($900/year)
5-Person Startup on Team Plan
$15 x 5 users on annual billing
$640/month ($7,680/year)
20-Person Company on Professional
$32 x 20 users on annual billing
$2,500/month ($30,000/year)
50-Person Enterprise Organization
$50 x 50 users on annual billing

Market Intelligence

Zoho Projects

Median annual cost
$372
Based on
110 deals

SmartSuite

Median annual cost
$250
Based on
6 deals

What Users Say

Zoho Projects

Trustpilot
1.3out of 5 (25)
Top complaints
  • Auto-renewal without easy cancellation and no-refund policy
  • Duplicate billing with no resolution from support
  • Phone support only available on expensive premium tiers

SmartSuite

G2
4.8out of 5 (41)
Trustpilot
2.9out of 5 (2)
TrustRadius
10out of 10 (20)
Capterra
5out of 5 (26)
Top complaints
  • No calendar integration (available in ClickUp)
  • No desktop app with global shortcuts
  • Platform maturity - 'give it another year' compared to established competitors

Hidden Costs

Beyond the sticker price — what catches buyers off guard.

Zoho Projects 5 hidden costs

high
Unexpected Auto-Renewal Without Easy Cancellation 5-15% of license costs
high
Significant Price Increases at Renewal 20-50% of license costs
critical
Duplicate Billing Issues 50-100% of license costs
high
Per-App Licensing Requirements for Suite Plans 10-30% of license costs
medium
Premium Support Required for Phone Access 5-15% of license costs
See all Zoho Projects hidden costs →

SmartSuite 3 hidden costs

medium
Minimum user requirements increase costs on higher tiers $15-$50/unused seat/month
high
No free plan locks you into paid commitment early $15-$20/user/month minimum
medium
Record limits per solution can force tier upgrades $17/user/month (Team to Professional upgrade)
See all SmartSuite hidden costs →

Contract Terms

Term Zoho Projects SmartSuite
Auto-renewal Yes —
Cancellation — —
Minimum commitment Annual (based on user reports of annual billing cycles) —
Price escalation Users report increases of up to 48% at renewal with no negotiation —

Continue researching

Zoho Projects

SmartSuite

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