Notion vs SmartSuite
Project Management pricing comparison · 2026
Notion pricing ranges from $0–$18/user/month, while SmartSuite ranges from $15–$50/user/month. Notion is typically 69% more affordable, though your actual cost depends on tier and team size.
Notion
Notion has become the go-to all-in-one workspace for teams who want to combine wikis, docs
verified 27d ago
$250
$2.4K
SmartSuite
SmartSuite is an all-in-one work management platform that combines project management, CRM
verified 25d ago
$250
$2.4K
Verdict · Vendr median · year 1
SmartSuite
saves
$2.1K
vs
Notion
· 25 seats
Cheapest
$250
Spread
90%
Estimated license cost
at 25 seats
List price × seats. Click a tier below to lock it.
Business
$5.4K/yr
year 1 license · $18/seat
Professional
$11K/yr
year 1 license · $36/seat
What buyers actually pay
median, annual
Vendr deal-flow data. The real benchmark, not list price.
Median annual
$2.4K/yr
Vendr · n=120
avg 18% negotiated
↓ Lowest median
Median annual
$250/yr
Vendr · n=6 · limited data
REF · 01
Sources & confidence
Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.
Where this data comes from
Vendr · TrustRadius · Reddit · BBB · official docs
Sources
19 sourced facts
13 hidden-cost · 3 contract · Vendr median · 2 review platforms
Last verified
3w ago
Confidence
High confidence
Sources
7 sourced facts
3 hidden-cost · Vendr median · 3 review platforms
Last verified
3w ago
Confidence
High confidence
REF · 02
Plans at a glance
Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.
Tier ladder
Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.
REF · 05
What users say
Aggregated, with sample sizes. We use whichever review platform has data.
User reviews
TrustRadius · Trustpilot · G2
Decide
Get a quote from each vendor
Each link opens the vendor's pricing page in a new tab.
Visit SmartSuite pricing
Affiliate partner — does not affect ranking.
License cost is computed from publicly listed plans (real math, list price × seats).
Median annual cost is from Vendr's deal flow when available — see source badges.
Hidden costs and contract terms each cite their own sources. We do not invent composite scores.
VS
Notion and SmartSuite both operate in the project management category. This page compares their list pricing.
Plan-by-Plan Pricing
| Plan | Notion | SmartSuite |
|---|---|---|
| Free | Free /member/month | $20 /seat/month |
| Plus | $12 /member/month | $36 /seat/month |
| Business | $18 /member/month | $50 /seat/month |
| Enterprise | Custom | Custom |
Cost at Scale
Total cost of ownership — licenses, implementation, and hidden costs included.
Notion
3 scenarios$600 Year 1 ($600 subscription: 5 users × $10/user/mo × 12 mo)
5-Person Startup (Plus)
$6,000 Year 1 ($6,000 subscription: 25 users × $20/user/mo × 12 mo)
25-Person Company (Business)
$300,000 Year 1 ($240,000 licenses + $40,000 implementation + $20,000 training)
100-Person Organization (Enterprise)
SmartSuite
3 scenarios$75/month ($900/year)
5-Person Startup on Team Plan
$15 x 5 users on annual billing
$640/month ($7,680/year)
20-Person Company on Professional
$32 x 20 users on annual billing
$2,500/month ($30,000/year)
50-Person Enterprise Organization
$50 x 50 users on annual billing
Market Intelligence
Notion
- Median annual cost
- $2,400
- Average negotiated discount
- 18%
- Based on
- 120 deals
SmartSuite
- Median annual cost
- $250
- Based on
- 6 deals
Contract Terms
| Term | Notion | SmartSuite |
|---|---|---|
| Auto-renewal | Yes | — |
| Cancellation | 3 days for billing error refunds | — |
| Minimum commitment | Annual plans common | — |
| Price escalation | No published schedule but users report continuous cost increases | — |
| Can downgrade | No | — |