Microsoft Project vs Notion Pricing (2026)
Compare / Microsoft Project vs Notion
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Team size
25 seats

Microsoft Project vs Notion

Project Management pricing comparison · 2026

Microsoft Project pricing ranges from $10–$55/user/month, while Notion ranges from $0–$24/user/month. These products use different pricing models (Per-seat subscription vs ), so a direct price comparison isn't meaningful — costs depend on usage volume and mix.

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Above-the-fold path — each link opens the vendor's pricing page in a new tab.
Visit Microsoft pricing
Discount programs →
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Free plan limits → Discount programs →
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2 products · Project Management
Side-by-side · live
Microsoft Project
Microsoft Project is Microsoft's flagship enterprise project management solution, widely u
verified 17d ago
$480 $7.2K
View pricing →
Notion
Notion pricing starts free for individuals and ranges from $10–$24 per user per month for
verified 6w ago
$480 $7.2K
View pricing →
Verdict · list-price math · year 1
Notion saves $1.8K vs Microsoft · 25 seats
Cheapest $7.2K
Spread 20%
Estimated license cost
at 25 seats
List price × seats. Click a tier below to lock it.
Planner and Project Plan 3
$9.0K/yr
year 1 license · $30/seat
Business
$7.2K/yr
year 1 license · $24/seat
What buyers actually pay
median, annual
Vendr deal-flow data. The real benchmark, not list price.
Median annual
$480/yr
Vendr · n=251
No Vendr data
—
Not in Vendr's deal flow
REF · 01

Sources & confidence

Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.

Where this data comes from
Vendr · TrustRadius · Reddit · BBB · official docs
Sources 3 sourced facts
1 contract · Vendr median · 1 review platform
Last verified 2w ago
Confidence High confidence
Sources 21 sourced facts
15 hidden-cost · 3 contract · Vendr median · 2 review platforms
Last verified 1mo ago
Confidence Medium confidence
REF · 02

Plans at a glance

Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.

Tier ladder
Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.
REF · 03

Hidden costs

Each cost is severity-ranked, with the dollar range quoted from its source (Vendr, Reddit, TrustRadius, BBB, official docs) — never our estimate.

Beyond the sticker
Severity-ranked, sourced
No hidden costs documented
5 documented
  • Accidental Member Seat Charges
    $100-$830
    4 sources
  • Notion AI Add-On Cost
    $12/user/month
    3 sources
  • Postpaid / Trial Billing Trap
    5-15% of license costs
    1 source
  • AI Token / Run Consumption Costs
    5-20% of license costs
    2 sources
  • Strict No-Refund Policy After 3 Days
    $100-$830
    3 sources
REF · 04

Contract terms

The fine print, surfaced. Green = buyer-friendly. Each clause backed by a quoted source.

Microsoft
Notion
Auto-renewal
—
Yes
Cancellation
—
30 days before renewal (EU consumer rules cited by users; Notion cites 30-day policy in support cases)
Commitment
—
1 year (annual billing)
Price escalation
Users report Microsoft has raised Azure and related software prices significantly; one user noted a 10% price increase one year followed by tier restructuring that effectively raised costs ~30% the next
Notion has restructured plans in 2025 — Plus+AI users now pay effectively Business plan rates; prior Plus pricing increased
Can downgrade
—
✓ Yes
Based on 4 verified sources (Vendr · TrustRadius · BBB)
REF · 05

What users say

Aggregated, with sample sizes. We use whichever review platform has data.

User reviews
TrustRadius · Trustpilot · G2
Trustpilot
1.2out of 5 (25)
Best for
Small teams needing basic project tracking and task management
Watch out
Extremely difficult customer service to reach — automated systems loop without resolution
TrustRadius
8.8out of 5 (6)
Trustpilot
1.3out of 5 (24)
Best for
Individuals organizing personal notes and projects
Watch out
Accidental seat upgrades with no warning or confirmation step when sharing
Decide
Get a quote from each vendor
Each link opens the vendor's pricing page in a new tab.
Visit Microsoft pricing
Discount programs →
Visit Notion pricing
Free plan limits → Discount programs →
License cost is computed from publicly listed plans (real math, list price × seats). Median annual cost is from Vendr's deal flow when available — see source badges. Hidden costs and contract terms each cite their own sources. We do not invent composite scores.
Project Management

Microsoft Project

$10–$55
/user/month
3 plans
Full pricing breakdown →
VS
Project Management

Notion

$0–$24
/user/month
4 plans · Free tier
Full pricing breakdown →
⚖

Different Pricing Models

Direct price comparison isn't meaningful here — Microsoft Project uses Per-seat subscription pricing while Notion uses pricing. Your actual cost will depend on usage volume, team size, or both. Here's each product in its native unit.

Per-seat subscription

Microsoft Project

$10–$55 / user/month
See full Microsoft Project pricing →
vs

Notion

$0–$24 / user/month
See full Notion pricing →

Microsoft Project and Notion both operate in the project management category. This page compares their list pricing.

Plan-by-Plan Pricing

Plan Microsoft Project Notion
Planner Plan 1 $10 /user/month Free /member/month
Planner and Project Plan 3 $30 /user/month $12 /member/month
Planner and Project Plan 5 $55 /user/month $24 /member/month
Enterprise — Custom

Cost at Scale

Total cost of ownership — licenses, implementation, and hidden costs included.

Microsoft Project

3 scenarios
$100/month
Small Team Setup (10 users)
$1,500/month
Mid-size Company (50 users)
+ $2,000 setup
$11,000/month
Enterprise Portfolio (200 users)
+ $8,000 setup

Notion

4 scenarios
$0/year
Solo User (Free Plan)
$1,440/year
Small Team — 10 Users (Plus Plan)
$2,880/year
Small Team — 10 Users (Business Plan with AI)
See all 4 scenarios →

Market Intelligence

Microsoft Project

Median annual cost
$480
Based on
251 deals

Notion

Average negotiated discount
18%

What Users Say

Microsoft Project

Trustpilot
1.2out of 5 (25)
Top complaints
  • Extremely difficult customer service to reach — automated systems loop without resolution
  • Unauthorized charges and double-billing with no explanation
  • Account recovery process described as broken and unresponsive

Notion

Trustpilot
1.3out of 5 (24)
TrustRadius
8.8out of 10 (6)
Top complaints
  • Accidental seat upgrades with no warning or confirmation step when sharing
  • Strict 3-day refund window with no exceptions for honest mistakes
  • AI features gated to Business plan starting August 2025

Contract Terms

Term Microsoft Project Notion
Auto-renewal — Yes
Cancellation — 30 days before renewal (EU consumer rules cited by users; Notion cites 30-day policy in support cases)
Minimum commitment — 1 year (annual billing)
Price escalation Users report Microsoft has raised Azure and related software prices significantly; one user noted a 10% price increase one year followed by tier restructuring that effectively raised costs ~30% the next Notion has restructured plans in 2025 — Plus+AI users now pay effectively Business plan rates; prior Plus pricing increased
Can downgrade — Yes

Continue researching

Microsoft Project

Notion

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