Price checkPer seat
Planner Plan 1$10/user/moPlanner and Project Plan 3$30/user/moPlanner and Project Plan 5$55/user/mo
See all 3 plans

All Microsoft Project Plans & Pricing

Plan Monthly Annual Best For
View all features by plan (compare side-by-side)

Planner Plan 1

  • Timeline (Gantt) view
  • Task dependencies
  • Backlogs and sprints
  • Project goals tracking
  • Basic timesheets
  • Project Home dashboard
  • Pre-built reports

Planner and Project Plan 3

  • All Plan 1 features
  • Project desktop client
  • Roadmaps
  • Baselines
  • Resource management
  • Advanced scheduling
  • Resource requests
  • Copilot in Planner (preview)
  • Critical path analysis
  • Advanced reporting

Planner and Project Plan 5

  • All Plan 3 features
  • Portfolio management
  • Demand management
  • Portfolio optimization and analysis
  • Enterprise resource management
  • Consolidated view
  • BurnDown charts
  • Resource overview
  • Advanced roadmaps
  • Enterprise reporting
See Microsoft Project Plans
Compare Microsoft Project with alternativesAdjust seats, lock a tier, add up to 2 more products side-by-side. Shareable URL.
Cost calculator

What does Microsoft Project actually cost you?

Drag the slider. Pick a tier. Your projected spend updates as you go.

Tier
Billing
Your projected cost$250per month · $10/seat × 25seats
Year 1 license$3.0K12 months at this rate
At a glance

List price by tier (annualized, per seat)

Per-seat list price across Microsoft Project's plans, annualized. Custom-priced tiers show a hatched bar.

Planner Plan 1$120/yr
Planner and Project Plan 3$360/yr
Planner and Project Plan 5$660/yr
Real-world benchmark

Buyers actually pay a median of $480/yr for Microsoft Project contracts (Vendr deal flow, n=251). That's a contract total — the more seats, the more leverage to negotiate down.

Quick Answer
Last verified:
High confidence

Microsoft Project costs $10 to $55 per user/month as of July 2026, with 3 plans available. Plans: Planner Plan 1 at $10/user/month, Planner and Project Plan 3 at $30/user/month, and Planner and Project Plan 5 at $55/user/month. The median contract is $480/year based on 251 verified purchases.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: No free tier available

Microsoft Project offers 3 pricing tiers: Planner Plan 1, Planner and Project Plan 3, Planner and Project Plan 5. Paid plans include Planner Plan 1 at $10/user/month, Planner and Project Plan 3 at $30/user/month, Planner and Project Plan 5 at $55/user/month. The Planner and Project Plan 3 plan is teams requiring advanced project management with resource scheduling.

Compared to other project management software, Microsoft Project is positioned at the budget-friendly price point.

  • Median contract: $480/yr from 251 purchases Thin data
  • 6 documented hidden costs beyond list price
Last verified: | Sources: 12 pricing pages and reviews

How much does Microsoft Project cost?

Microsoft Project pricing ranges from $10 to $55/user/month across 3 plans. Plans include Planner Plan 1 at $10/user/month, Planner and Project Plan 3 at $30/user/month, Planner and Project Plan 5 at $55/user/month.

Microsoft Project Pricing Overview

Microsoft Project has 3 pricing plans ranging from $10 to $55/user/month. The Planner Plan 1 plan costs $10/user/month, best for small teams needing basic project tracking and task management. The Planner and Project Plan 3 plan costs $30/user/month, best for teams requiring advanced project management with resource scheduling. The Planner and Project Plan 5 plan costs $55/user/month, best for enterprise pmos requiring full portfolio and demand management.

The median Microsoft Project customer pays $480/year based on 251 verified purchases.

There are at least 6 documented hidden costs beyond Microsoft Project's list price, including implementation, training, and add-on fees.

This pricing was last verified in July 4, 2026 from 12 independent sources.

See Microsoft Project Plans

Microsoft Project is Microsoft's flagship enterprise project management solution, widely used by Fortune 500 companies for complex project scheduling and resource management. With the upcoming retirement of Project Online in September 2026, Microsoft is transitioning to a new Planner-based platform that combines traditional project management with modern collaboration features.

How Microsoft Project Pricing Compares

Compare Microsoft Project pricing against top alternatives in Project Management.

SmartSuite $15-$50/user/mo Compare → Airtable $0-$45/user/mo Compare → Smartsheet $7-$100/user/mo Compare →

Compare Microsoft Project vs Alternatives

Before committing to Microsoft Project, compare pricing with these 3 alternatives in the same category.

VSSmartSuite
From $15/user/mo

Small teams getting started with work management

Full comparison
VSAirtable
Free

Team collaboration

Full comparison
VSSmartsheet
From $7/user/mo

Small teams

Full comparison

All Microsoft Project alternatives & migration guides

What Companies Actually Pay for Microsoft Project

The median Microsoft Project buyer pays $480/year based on 251 verified purchase transactions.

What companies actually pay $480/yr Median across 251 community cost mentions Thin data
Review scores
Trustpilot 1.2out of 5 (25)
Third-party review aggregates, as of Jul 2026
Top pricing complaints
Extremely difficult customer service to reach — automated systems loop without resolutionUnauthorized charges and double-billing with no explanationAccount recovery process described as broken and unresponsiveForced Windows 11 upgrades with bloatware and unwanted features
Source: Community cost mentions (Reddit, Hacker News) — aggregated from 251 distinct user reports. Indicative only — not contract-grade data.

Microsoft Project Year 1 Total Cost by Company Size

Real deployment costs including licenses, implementation, training, and admin — not just the sticker price.

Small Team Setup (10 users) $100 Year 1 total

Basic project tracking with Gantt charts and task dependencies using Plan 1

Mid-size Company (50 users) $1,500 Year 1 total

Resource management and desktop client access with Plan 3, including implementation

Enterprise Portfolio (200 users) $11,000 Year 1 total

Full portfolio management with Plan 5, professional implementation, and training

How Microsoft Project Pricing Compares

Software Starting Price Top Price
Microsoft Project $10/user/month $55/user/month
Airtable Free $45/user/month
Asana Free $30.49/user/month
Basecamp Free $349/user/month
BugHerd $50/month $150/month
ClickUp Free $12/user/month

Detailed pricing comparisons:

Browse all Project Management pricing →

6 Microsoft Project Hidden Costs Beyond the List Price

Beyond the listed price, Microsoft Project has at least 6 documented hidden costs that can significantly increase total cost of ownership.

Watch for 6 hidden costs
  • Implementation costs: $500-$10,000 depending on complexity
  • Training: $100-$500 per session, total $500-$3,000
  • Data migration: $1,000-$5,000 for enterprise setups
  • Power BI subscription required for advanced reporting
  • Microsoft 365 subscription needed for Teams integration
  • Annual maintenance fees: ~20% of initial implementation cost
Tip

Ask your Microsoft Project sales rep about these costs upfront. Getting them in writing before signing can save you from surprise charges later.

Full hidden costs breakdown →

Intelligence sourced from 2 independent sources
Reddit User discussions Trustpilot Consumer reviews
Key claims include inline source attribution. Data verified against multiple independent sources. 5 source citations total.

Microsoft Project Contract Terms

Microsoft Project contracts do not auto-renew. Changes require advance notice. These terms are sourced from verified buyer experiences.

Contract Terms
Auto-Renewal No
Mid-Term Downgrade Not allowed
Price Escalation Users report Microsoft has raised Azure and related software prices significantly; one user noted a 10% price increase one year followed by tier restructuring that effectively raised costs ~30% the next
Based on 1 verified source

How to Negotiate Microsoft Project Pricing

Microsoft Project contracts are negotiable. These 3 tactics are sourced from real buyer experiences and procurement specialists.

Negotiation Playbook 3 tactics
Bundle with Microsoft 365 Enterprise Agreement high success

Microsoft Project Plan 1 ($10/user/month), Plan 3 ($30/user/month), and Plan 5 ($55/user/month) can be included in a Microsoft EA renewal at significantly discounted rates. EA customers report getting Project Plan 3 at $18-22/user/month when bundled with M365 E3/E5.

Microsoft Enterprise Agreement bundling
Annual Commitment Required — Lock for 2-3 Years high success

Microsoft Project requires annual commitment. For larger teams (50+ seats), negotiate a 2-3 year commitment in exchange for a price lock (0% uplift) — Microsoft EA managers have flexibility to offer multi-year price protection.

Microsoft EA negotiation patterns
Evaluate Free Alternatives First — Project Web App May Suffice medium success

Microsoft Planner (included free in M365) covers basic project tracking needs. Before paying for Microsoft Project, audit whether Planner covers 80% of your use cases. Use the shortfall list as the justification document when negotiating Project licensing.

Microsoft 365 vs Project feature comparison
High success Medium Low / difficult

Full negotiation guide →

Microsoft Project Pricing FAQ

01 How much does Microsoft Project cost in 2026?

Microsoft Project pricing starts at $10/user/month for Planner Plan 1, $30/user/month for Plan 3, and $55/user/month for Plan 5. All prices are billed annually.

02 Does Microsoft Project have a free plan?

No, Microsoft Project does not offer a free plan. However, Microsoft provides a 30-day free trial for all plans to test the features before purchasing.

03 What's the difference between Project Plan 1, Plan 3, and Plan 5?

Plan 1 ($10/month) offers basic project tracking with Gantt charts and task dependencies. Plan 3 ($30/month) adds the desktop client, resource management, and advanced scheduling. Plan 5 ($55/month) includes enterprise portfolio management and demand management capabilities.

04 Are there hidden costs with Microsoft Project?

Yes, beyond subscription fees you may need to budget for implementation ($500-$10,000), training ($500-$3,000), data migration ($1,000-$5,000), and additional Microsoft subscriptions like Power BI for advanced reporting.

05 Can I get a discount on Microsoft Project?

Microsoft offers volume discounts for enterprise customers and educational pricing for academic institutions. Annual billing provides savings compared to monthly billing, and nonprofit organizations may qualify for special pricing.

06 What happens to Project Online after September 2026?

Microsoft Project Online retires on September 30, 2026. Microsoft is transitioning users to the new Planner-based Project for the Web platform, with Planner Premium serving as the strategic successor.

07 What plans are available for Microsoft Project and how much do they cost?

Microsoft Project is available through three plans. Planner Plan 1 is $10/user/month (or $8.33/user/month billed annually). Planner and Project Plan 3 is $30/user/month (or $25/user/month billed annually). Planner and Project Plan 5 is $55/user/month (or $45.83/user/month billed annually).

08 Is there a free plan for Microsoft Project?

There is no free tier for Microsoft Project. All plans require a paid subscription starting at $10/user/month for Planner Plan 1.

09 Does Microsoft raise prices regularly?

Microsoft has a history of price increases across its software portfolio. One user reported a 10% price increase on Azure and related software, followed the next year by tier restructuring that effectively raised costs by approximately 30% for some use cases.

Is this pricing incorrect? — we'll verify and update it.