Notion vs Smartsheet Pricing (2026)
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Team size
25 seats

Notion vs Smartsheet

Project Management pricing comparison · 2026

Notion pricing ranges from $0–$18/user/month, while Smartsheet ranges from $7–$100/user/month. Notion is typically 60% more affordable, though your actual cost depends on tier and team size.

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See pricing on each vendor's site
Above-the-fold path — each link opens the vendor's pricing page in a new tab.
Visit Notion pricing
Free plan limits → Discount programs →
Visit Smartsheet pricing
Discount programs →
Compare
2 products · Project Management
Side-by-side · live
Notion
Notion has become the go-to all-in-one workspace for teams who want to combine wikis, docs
verified 27d ago
$297 $2.4K
View pricing →
Smartsheet
Smartsheet is a collaborative work management platform that combines the familiarity of sp
verified 27d ago
$297 $2.4K
View pricing →
Verdict · Vendr median · year 1
Smartsheet saves $2.1K vs Notion · 25 seats
Cheapest $297
Spread 88%
Estimated license cost
at 25 seats
List price × seats. Click a tier below to lock it.
Business
$5.4K/yr
year 1 license · $18/seat
Business
$9.6K/yr
year 1 license · $32/seat
What buyers actually pay
median, annual
Vendr deal-flow data. The real benchmark, not list price.
Median annual
$2.4K/yr
Vendr · n=120 avg 18% negotiated
↓ Lowest median
Median annual
$297/yr
Vendr · n=35
REF · 01

Sources & confidence

Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.

Where this data comes from
Vendr · TrustRadius · Reddit · BBB · official docs
Sources 19 sourced facts
13 hidden-cost · 3 contract · Vendr median · 2 review platforms
Last verified 3w ago
Confidence High confidence
Sources 17 sourced facts
12 hidden-cost · 3 contract · Vendr median · 1 review platform
Last verified 3w ago
Confidence High confidence
REF · 02

Plans at a glance

Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.

Tier ladder
Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.
REF · 03

Hidden costs

Each cost is severity-ranked, with the dollar range quoted from its source (Vendr, Reddit, TrustRadius, BBB, official docs) — never our estimate.

Beyond the sticker
Severity-ranked, sourced
5 documented
  • Unexpected Seat Charges
    $1,000-$10,000 in unexpected annual charges
    4 sources
  • AI Feature Limits on Paid Plans
    $8-$10/user/month
    1 source
  • Rising Costs Over Time
    20-30% of base cost
    3 sources
  • Rising Per-Seat Costs
    10-20% of license costs
    2 sources
  • Difficult Cancellation and No Refunds
    $96-$240 per unwanted seat annually
    2 sources
5 documented
  • Provisional Member Auto-Conversion
    $25/user/month
    2 sources
  • Premium Apps (Data Shuttle, Dynamic View)
    $240-$15,000
    3 sources
  • Enterprise SSO/SAML Requirement
    200-400% of license costs
    1 source
  • Minimum License Requirements
    $900-$2,280
    1 source
  • Resource Management Add-On
    10-20% of license costs
    2 sources
REF · 04

Contract terms

The fine print, surfaced. Green = buyer-friendly. Each clause backed by a quoted source.

Notion
Smartsheet
Auto-renewal
Yes
Yes
Cancellation
3 days for billing error refunds
30 days before renewal for customers; 45 days notice from Smartsheet for price increases
Commitment
Annual plans common
1 year for Business and Enterprise plans; annual contracts required for premium features
Price escalation
No published schedule but users report continuous cost increases
No published schedule but users report mid-contract price increases following private equity acquisition. New pricing model forced on all customers in 2024-2025 regardless of existing contract terms.
Can downgrade
No
✓ Yes
Based on 6 verified sources (Vendr · TrustRadius · BBB)
REF · 05

What users say

Aggregated, with sample sizes. We use whichever review platform has data.

User reviews
TrustRadius · Trustpilot · G2
TrustRadius
8.8/5 (6)
Trustpilot
2.9/5 (25)
Best for
Individuals organizing personal projects and notes
Watch out
Terrible billing practices and unexpected charges
TrustRadius
8.4/5 (938)
Best for
Small teams
Watch out
New pricing model forcing free collaborators to paid licenses (2024-2025)
Decide
Get a quote from each vendor
Each link opens the vendor's pricing page in a new tab.
Visit Notion pricing
Free plan limits → Discount programs →
Visit Smartsheet pricing
Discount programs →
License cost is computed from publicly listed plans (real math, list price × seats). Median annual cost is from Vendr's deal flow when available — see source badges. Hidden costs and contract terms each cite their own sources. We do not invent composite scores.
Project Management

Notion

$0–$18
/user/month
4 plans · Free tier
Full pricing breakdown →
VS
Project Management

Smartsheet

$7–$100
/user/month
3 plans
Full pricing breakdown →

Notion and Smartsheet both operate in the project management category. This page compares their list pricing.

Plan-by-Plan Pricing

Plan Notion Smartsheet
Free Free /member/month $9 /user/month
Plus $12 /member/month $32 /user/month
Business $18 /member/month Custom
Enterprise Custom —

Cost at Scale

Total cost of ownership — licenses, implementation, and hidden costs included.

Notion

3 scenarios
$600 Year 1 ($600 subscription: 5 users × $10/user/mo × 12 mo)
5-Person Startup (Plus)
$6,000 Year 1 ($6,000 subscription: 25 users × $20/user/mo × 12 mo)
25-Person Company (Business)
$300,000 Year 1 ($240,000 licenses + $40,000 implementation + $20,000 training)
100-Person Organization (Enterprise)

Smartsheet

6 scenarios
$9/month
Starter Setup
$32/month
Growing Business
Custom pricing — typically negotiated annually, contact sales for quote
Enterprise (100+ users)
See all 6 scenarios →

Market Intelligence

Notion

Median annual cost
$2,400
Average negotiated discount
18%
Based on
120 deals

Smartsheet

Median annual cost
$297
Based on
35 deals

Hidden Costs

Beyond the sticker price — what catches buyers off guard.

Notion 6 hidden costs

critical
Unexpected Seat Charges $1,000-$10,000 in unexpected annual charges
medium
AI Feature Limits on Paid Plans $8-$10/user/month
medium
Rising Costs Over Time 20-30% of base cost
medium
Rising Per-Seat Costs 10-20% of license costs
high
Difficult Cancellation and No Refunds $96-$240 per unwanted seat annually
See all Notion hidden costs →

Smartsheet 7 hidden costs

critical
Provisional Member Auto-Conversion $25/user/month
high
Premium Apps (Data Shuttle, Dynamic View) $240-$15,000
high
Enterprise SSO/SAML Requirement 200-400% of license costs
medium
Minimum License Requirements $900-$2,280
medium
Resource Management Add-On 10-20% of license costs
See all Smartsheet hidden costs →

Contract Terms

Term Notion Smartsheet
Auto-renewal Yes Yes
Cancellation 3 days for billing error refunds 30 days before renewal for customers; 45 days notice from Smartsheet for price increases
Minimum commitment Annual plans common 1 year for Business and Enterprise plans; annual contracts required for premium features
Price escalation No published schedule but users report continuous cost increases No published schedule but users report mid-contract price increases following private equity acquisition. New pricing model forced on all customers in 2024-2025 regardless of existing contract terms.
Can downgrade No Yes

Continue researching

Notion

Smartsheet

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