Smartsheet vs Todoist Pricing (2026)
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Team size
25 seats

Smartsheet vs Todoist

Project Management pricing comparison · 2026

Smartsheet pricing ranges from $7–$100/user/month, while Todoist ranges from $0–$8/user/month. Todoist is typically 80% more affordable, though your actual cost depends on tier and team size.

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See pricing on each vendor's site
Above-the-fold path — each link opens the vendor's pricing page in a new tab.
Visit Smartsheet pricing
Discount programs →
Visit Todoist pricing
Free plan limits → Discount programs →
Affiliate partner — does not affect ranking.
Compare
2 products · Project Management
Side-by-side · live
Smartsheet
Smartsheet is a collaborative work management platform that combines the familiarity of sp
verified 27d ago
$183 $297
View pricing →
Todoist
Todoist is a task management app focused on simplicity and personal productivity.
verified 27d ago
$183 $297
View pricing →
Verdict · Vendr median · year 1
Todoist saves $114 vs Smartsheet · 25 seats
Cheapest $183
Spread 38%
Estimated license cost
at 25 seats
List price × seats. Click a tier below to lock it.
Business
$9.6K/yr
year 1 license · $32/seat
Business
$2.4K/yr
year 1 license · $8/seat
What buyers actually pay
median, annual
Vendr deal-flow data. The real benchmark, not list price.
Median annual
$297/yr
Vendr · n=35
↓ Lowest median
Median annual
$183/yr
Vendr · n=14
REF · 01

Sources & confidence

Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.

Where this data comes from
Vendr · TrustRadius · Reddit · BBB · official docs
Sources 17 sourced facts
12 hidden-cost · 3 contract · Vendr median · 1 review platform
Last verified 3w ago
Confidence High confidence
Sources 1 sourced fact
Vendr median
Last verified 3w ago
Confidence High confidence
REF · 02

Plans at a glance

Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.

Tier ladder
Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.
REF · 03

Hidden costs

Each cost is severity-ranked, with the dollar range quoted from its source (Vendr, Reddit, TrustRadius, BBB, official docs) — never our estimate.

Beyond the sticker
Severity-ranked, sourced
5 documented
  • Provisional Member Auto-Conversion
    $25/user/month
    2 sources
  • Premium Apps (Data Shuttle, Dynamic View)
    $240-$15,000
    3 sources
  • Enterprise SSO/SAML Requirement
    200-400% of license costs
    1 source
  • Minimum License Requirements
    $900-$2,280
    1 source
  • Resource Management Add-On
    10-20% of license costs
    2 sources
No hidden costs documented
REF · 04

Contract terms

The fine print, surfaced. Green = buyer-friendly. Each clause backed by a quoted source.

Smartsheet
Todoist
Auto-renewal
Yes
Yes
Cancellation
30 days before renewal for customers; 45 days notice from Smartsheet for price increases
—
Commitment
1 year for Business and Enterprise plans; annual contracts required for premium features
—
Price escalation
No published schedule but users report mid-contract price increases following private equity acquisition. New pricing model forced on all customers in 2024-2025 regardless of existing contract terms.
—
Can downgrade
✓ Yes
✓ Yes
Based on 3 verified sources (Vendr · TrustRadius · BBB)
REF · 05

What users say

Aggregated, with sample sizes. We use whichever review platform has data.

User reviews
TrustRadius · Trustpilot · G2
TrustRadius
8.4/5 (938)
Best for
Small teams
Watch out
New pricing model forcing free collaborators to paid licenses (2024-2025)
No public ratings yet
Best for
Individual users starting out
Watch out
Free tier lacks reminders (frequently mentioned frustration)
Decide
Get a quote from each vendor
Each link opens the vendor's pricing page in a new tab.
Visit Smartsheet pricing
Discount programs →
Visit Todoist pricing
Free plan limits → Discount programs →
Affiliate partner — does not affect ranking.
License cost is computed from publicly listed plans (real math, list price × seats). Median annual cost is from Vendr's deal flow when available — see source badges. Hidden costs and contract terms each cite their own sources. We do not invent composite scores.
Project Management

Smartsheet

$7–$100
/user/month
3 plans
Full pricing breakdown →
VS
Project Management

Todoist

$0–$8
/user/month
3 plans · Free tier
Full pricing breakdown →

Smartsheet and Todoist both operate in the project management category. This page compares their list pricing.

Plan-by-Plan Pricing

Plan Smartsheet Todoist
Pro $9 /user/month Free /user/month
Business $32 /user/month $5 /user/month
Enterprise Custom $8 /user/month

Cost at Scale

Total cost of ownership — licenses, implementation, and hidden costs included.

Smartsheet

6 scenarios
$9/month
Starter Setup
$32/month
Growing Business
Custom pricing — typically negotiated annually, contact sales for quote
Enterprise (100+ users)
See all 6 scenarios →

Todoist

5 scenarios
$0/month (free tier with basic features)
Solo / Getting Started
$8/month
Growing Business
$8/month
Enterprise Setup
See all 5 scenarios →

Market Intelligence

Smartsheet

Median annual cost
$297
Based on
35 deals

Todoist

Median annual cost
$183
Based on
14 deals

Contract Terms

Term Smartsheet Todoist
Auto-renewal Yes Yes
Cancellation 30 days before renewal for customers; 45 days notice from Smartsheet for price increases —
Minimum commitment 1 year for Business and Enterprise plans; annual contracts required for premium features —
Price escalation No published schedule but users report mid-contract price increases following private equity acquisition. New pricing model forced on all customers in 2024-2025 regardless of existing contract terms. —
Can downgrade Yes Yes

Continue researching

Smartsheet

Todoist

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