Todoist vs ClickUp
Project Management pricing comparison · 2026
Todoist pricing ranges from $0–$8/user/month, while ClickUp ranges from $0–$12/user/month. Todoist is typically 47% more affordable, though your actual cost depends on tier and team size.
Sources & confidence
Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.
Plans at a glance
Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.
Contract terms
The fine print, surfaced. Green = buyer-friendly. Each clause backed by a quoted source.
What users say
Aggregated, with sample sizes. We use whichever review platform has data.
Todoist and ClickUp represent opposite philosophies in project management. Todoist is intentionally simple — a focused task manager that does one thing well. ClickUp is a feature-packed all-in-one workspace with docs, whiteboards, time tracking, and project management combined.
Todoist pricing ranges from free to $8/user/month, while ClickUp ranges from free to $12/user/month. The price difference is modest, but the product experience is dramatically different — minimalist versus maximalist.
Plan-by-Plan Pricing
| Plan | Todoist | ClickUp |
|---|---|---|
| Beginner (Free) | Free /user/month | Free /user/month |
| Pro | $5 /user/month | $7 /user/month |
| Business | $8 /user/month | $12 /user/month |
| Enterprise | — | Custom |
Cost at Scale
Total cost of ownership — licenses, implementation, and hidden costs included.
Todoist
5 scenariosClickUp
10 scenariosMarket Intelligence
Todoist
- Median annual cost
- $183
- Based on
- 14 deals
ClickUp
- Median annual cost
- $108
- Average negotiated discount
- 41%
Contract Terms
| Term | Todoist | ClickUp |
|---|---|---|
| Auto-renewal | Yes | Yes |
| Cancellation | — | Not publicly published; users report being charged for annual plans with minimal advance notice of pricing policy changes |
| Minimum commitment | — | Annual (for annual pricing discounts) |
| Price escalation | — | No published schedule; users report mid-contract policy changes (e.g., guest-to-limited-member reclassification in early 2025) that significantly increased existing customers' bills without advance notice during active annual contracts |
| Can downgrade | Yes | Yes |
Continue researching
Our Verdict
Choose Todoist if you value simplicity, speed, and a clean interface for personal and team task management. Todoist's natural language input and cross-platform reliability make it ideal for individuals and small teams who don't need heavy project management features. At $4-$5/user/month, it's the most affordable paid option.
Choose ClickUp if you want maximum features per dollar. ClickUp's free plan includes more functionality than most paid tools, and the $7/user/month Unlimited plan adds unlimited storage, integrations, and dashboards. Choose ClickUp if your team needs docs, time tracking, and project management in one tool.
Frequently Asked Questions
01 Which is cheaper, Todoist or ClickUp?
Todoist is slightly cheaper at $4-$5/user/month for Pro versus ClickUp Unlimited at $7/user/month. However, ClickUp's free plan includes more features (unlimited tasks, docs, whiteboards, 100MB storage) than Todoist's free plan (5 projects, 1-week history). On a features-per-dollar basis, ClickUp often provides more value.
02 Do both have free plans?
Yes. Todoist Beginner offers 5 personal projects, 5 collaborators, and basic task management. ClickUp Free Forever offers unlimited tasks and members, docs, whiteboards, and 100MB storage. ClickUp's free plan is significantly more generous for teams, while Todoist's is sufficient for individual task lists.
03 Is ClickUp too complex compared to Todoist?
Many users find ClickUp overwhelming due to its sheer number of features, views, and settings. Todoist is praised for its simplicity and fast, reliable experience across all platforms. If you value a clean, distraction-free task manager, Todoist is the better choice. If you want to consolidate multiple tools into one, ClickUp's complexity becomes a strength.
04 What are the hidden costs of each?
Todoist's hidden costs include the 5-project limit on free, no reminders without Pro, and 1-week activity history on the free plan. ClickUp's hidden costs include the Brain AI add-on, feature use limits that force plan upgrades, and billing changes around the limited member policy that have surprised existing customers.
05 Which is better for team collaboration?
ClickUp is significantly better for team collaboration with docs, whiteboards, chat, time tracking, dashboards, and multiple project views. Todoist Business ($6-$8/user/month) offers shared workspaces and team projects but lacks the depth of ClickUp's collaboration features. For teams, ClickUp provides more tools at a comparable price.
06 Can I migrate from Todoist to ClickUp?
Yes, ClickUp supports importing from Todoist directly through its import tool. The migration preserves tasks, due dates, and basic project structure. However, Todoist's label and filter system doesn't map perfectly to ClickUp's custom fields and views, so some reorganization is typically needed after import.